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Payslip template for South Africa

Checked against SARS and the BCEA on by Timo van Deventer, Senior AI Product Specialist Word, Excel and PDF

Short answer

A payslip shows your business's name and address, the employee's name and job, the pay period, the pay, each deduction and what it's for, and the amount paid. Add the rates and hours when they're used to work out the pay. Section 33 of the Basic Conditions of Employment Act requires one every payday.
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PAYSLIP

[Business name] · [Business address]

Payslip no. PS-0001 · Period [DD Month YYYY] to [DD Month YYYY] · Paid [DD Month YYYY]

Employee: [Employee name] · Job: [Occupation] · Rate: R0.00 a month or an hour

EarningsHoursRateAmount
Salary or ordinary hours0R0.00R0.00
Overtime0R0.00R0.00
Sunday or public holiday0R0.00R0.00

Deductions: PAYE R0.00 · UIF (1%) R0.00 · [Retirement fund] R0.00 · [Other] R0.00

Gross pay R0.00 · Total deductions R0.00 · Total paid R0.00

Employer's UIF contribution: R0.00

What a payslip must show

These come from section 33 of the Basic Conditions of Employment Act. The employer gives this in writing every payday. The rates and hours are needed when they're used to work out the pay, for example for hourly or overtime pay.

  • Your business's name and address
  • The employee's name and job
  • The period the pay is for
  • The pay earned, in money
  • Each deduction: the amount and what it is for
  • The amount actually paid
  • The rate of pay and the overtime rate, if used to work out the pay
  • Ordinary and overtime hours worked in the period, if used to work out the pay
  • Hours worked on a Sunday or public holiday, if used to work out the pay
  • Total ordinary and overtime hours over the averaging period, if working time is averaged (s12), if used to work out the pay

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This template is general information, not legal or tax advice.

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Payslip questions

How do you write a payslip?
Start with your business's name and address, then the employee's name and job, and the pay period. List the earnings, then each deduction with what it's for, such as PAYE and UIF, and the total paid. Where hours or rates are used to work out the pay, add those too.
Where can I download a payslip template?
Here, in Word, Excel and PDF, free. Enter your email and the three files are ready straight away. The Excel version adds up the pay, works out UIF and the net pay with formulas.
How do I create a salary slip in Excel?
Download the Excel version of this template. Type the salary (or the hours and rate), the deductions and PAYE; UIF, the gross and net pay are worked out with formulas. Or use the payslip generator, which works out PAYE for you.
Can I create my own payslip?
As the employer, yes. A payslip has to be true. It records what you actually paid and deducted.
How much UIF is deducted?
1% of the employee's pay, and the employer adds another 1%, on pay up to R17 712 a month, so at most R177.12 each (SARS).

This template is general information, not legal or tax advice.

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