Free receipt maker
Short answer
Checked against the VAT Act on · by Timo van Deventer, Senior AI Product Specialist
Mahlangu Solar
Receipt
No. REC-0001
Date: 12 Oct 2026
Received from
Thandi Nkosi
- For
- Deposit for solar installation
- Paid by
- EFT
- Reference
- Against invoice
Notes
Free, no email needed. Your receipt stays in this browser.
Keep track of payments in Excel
Enter your email and download a register of the invoices and receipts made on this device, with totals and live formulas. Each receipt against an invoice counts towards it, and the invoice shows as paid once it is covered.
Get paid on WhatsApp through your own Paystack, Yoco or PayFast account. Kwalify never holds the money.
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How to make a receipt
- Add your business details and who paid you.
- Type the amount, the date and how they paid, with the payment reference if there is one.
- Say what the payment was for, and which invoice it pays, if any.
- Download the PDF and send it to your client. The next receipt number is suggested for you.
Prefer a form to fill in yourself? Use the receipt template in Word, Excel or PDF.
A receipt is not a tax invoice
A receipt records that you were paid. A tax invoice is the document a VAT-registered business issues for the supply itself, with the details in section 20 of the VAT Act. If you're registered for VAT, issue the tax invoice as well: your client needs it to claim the VAT back (section 16(2)(a)). At R50 or less, paid in money, you don't have to issue a tax invoice, but you must give your client a document SARS accepts. (section 20(6))
Receipts that mark invoices paid
Invoices you download from the invoice generator are kept on this device. Choose one at the top of the receipt maker and the client, invoice number and amount still owing fill in. When your receipts cover the invoice, it is marked paid in your register. Part-payments count too: the receipt shows the balance still owing.
Receipt questions
What should a receipt include?
Is a receipt the same as a tax invoice?
How can I create proof of payment?
Can I write my own receipts?
How do I number receipts?
This is general information, not tax advice.
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- Receipt template South Africa: Word, Excel and PDF | Kwalify A free payment receipt template in Word, Excel and PDF, showing who paid, how much, when, how and what for. Or make the receipt online as a PDF.
- Purchase Orders: What They Are and How to Process One What a purchase order is, how it differs from an invoice, the four types, and how to process one step by step, with a rand worked example.