Free quote maker for South African businesses
Fill in your items and the quote adds up the totals and VAT for you. Download it as a PDF, or send it on WhatsApp so your client can accept, sign and pay in one go.
Checked against SARS on · by Timo van Deventer, Senior AI Product Specialist
Mahlangu Solar
Quote Q-0001
Date: 12 Oct 2026
Valid until 11 Nov 2026
For: Thandi Nkosi
Project:
- Inverter, 5 kW × 1 R18 500.00
- Solar panels × 8 R19 200.00
- Installation × 1 R6 500.00
- Total excl. VAT
- R44 200.00
- VAT 15%
- R6 630.00
- Total incl. VAT
- R50 830.00
Notes and terms
Banking details
Get this quote as an Excel file
Enter your email and the quote downloads as a spreadsheet: every line with its amount, and the subtotal, VAT and total worked out with formulas.
From quote to paid, without chasing
With Kwalify your client gets the quote on WhatsApp, accepts it, signs on their phone and pays the deposit. If they go quiet, Kwalify reminds them.
- 1 Quote sent on WhatsApp
- 2 Client accepts and signs on their phone
- 3 Deposit paid to your own account
- 4 Reminders until it's done
Quotation questions
What is the correct format for a quotation?
Your business details, the client's name, a quote number and date, each item with its quantity and price, the subtotal, VAT if you are registered, the total, and how long the price is valid.
Should I add VAT to my quote?
Only if your business is registered for VAT. Then show VAT at 15% as its own line.
Is there a quotation template in Word or Excel?
Yes. Download the quotation template in Word, Excel or PDF.
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- Quotation template: free Word, Excel and PDF | Kwalify A free South African quotation template in Word, Excel and PDF, with what a quote should include and when to add VAT. Or fill it in online.
- Invoice vs Quote: What's the Difference? (South Africa) Invoice vs quote: a quote is a price offer before work starts, an invoice is a request for payment after. See a rand example and what to include.